Identifying a Trusted Journal

Some criteria to use when deciding on whether a journal can be trusted, for purposes of funding, submitting an article, conducting research, serving on the editorial board/as a reviewer, and more.

1. First of all, we recommend using the correct platform for hosting and managing online open access journals. See Slides or Webinar Recording on Open Journal Systems open source software, as an example.

2. We recommend certain criteria the journal needs to adhere to. See Slides or Webinar Recording.

3. We encourage you to monitor the usage and impact of your journal. See Slides or Webinar Recording.

4. And we recommend high quality open access journals to apply for inclusion in the Directory of Open Access Journals (DOAJ). See Slides or Webinar Recording.

Avoid being regarded as a questionable journal
1. All information on the journal web page should always be up to date.

2. Do not interrupt publication of issues/volumes, and publish on time. A balance should be maintained. Often questionable journals publish large quantities of articles, which is not realistic.

3. Grammar/language use on the journal web page should be correct. The smallest typo can cause doubt.

4. Transparency very important. Be clear in terms of page fees, and do not confuse prospective authors. Indicate the average number of pages an article should consist of, and what the article processing fees/page fees are.

5. You can add information about the journal impact, but that should not be used to “sell” the journal.

6. All research articles should be peer-reviewed by experts in the field.

7. Email, affiliations and country should be clearly indicated for all. Also for the authors.

8. All hyperlinks (linked data) should be active, and resolve correctly.

9. Appearance throughout the journal should be consistent.

10. Each journal is unique, and should therefore have unique policies, adapted for the journal.

11. Clearly indicate the copyright owner/s, and who owns the publishing rights of individual articles.

12. Clearly indicate which usage license applies to each article.

13. The editorial board should be compiled from seasoned researchers active in their fields of expertise.

14. Guard against the same authors submitting articles on a regular basis, as well as editors authoring articles within the journal all the time.

15. Revisit policies and make sure these are up to date and are still relevant.

16. The look and feel of the journal web page should be clean, easy to navigate, and not crowded. Graphics should be of good quality, and in general the page should have a professional feel to it.

ASSAf Scholarly Publishing Programme: March 2017 Communique

Dear Journal Editors

During this coming year, ASSAF SPU will – in addition to existing activities – more and more focus on Open Science/Open Data, as part of the African Open Science Platform (AOSP). We welcome scholarly journals to also start thinking about preserving and making data in support of research articles, available. Two of our team members will be presenting on AOSP, and as follows:

From 13 to 17 March 2017, ASSAf will be represented at a workshop presented by the Directory of Open Access Journals (DOAJ) (Barcelona, Spain). This workshop is fully funded by the IDRC, and it is an excellent opportunity to network with DOAJ Ambassadors from all over the world. We will give feedback in our next newsletter.

ASSAf has also been invited to present the case for Open Access scholarly publishing in the Global South, during the Sixth International PKP Scholarly Publishing Conference which will be held from August 2 – 4, 2017 in Montreal, Canada. We are honoured, and looking very much forward to display progress made in SA. Our attendance will be fully funded by the conference organisers.

Please complete the DOAJ Survey?

The Directory of Open Access Journals (DOAJ) has kindly asked that you please evaluate any support provided to you, with regards to DOAJ. Even if it was just in terms of receiving updates/news on DOAJ. This a kind request to please allow 3 minutes of your time, and quickly complete the online form at https://www.surveymonkey.com/r/idrcproject_en

Many thanks colleagues! We appreciate it!

South African Journal of Science (SAJS)

The SAJS was re-accepted to the Directory of Open Access Journals in 2016. The journal also received the DOAJ Seal, this seal is a mark of certification for open access journals, awarded by DOAJ to journals that achieve a high level of openness, adhere to Best Practice and high publishing standards. Visit the SAJS page on DOAJ here: https://doaj.org/toc/1996-7489

The SAJS article; Earliest hominin cancer: 1.7-million-year-old osteosarcoma from Swartkrans Cave, South Africa was included in the 2016 Almetric Top 100 list. This list comprises of the most-discussed journal articles of 2016 (according to their Altmetric score). This article is the only article to be included from South Africa. See the Altmetric.com page for this article here: https://doi.org/10.17159/sajs.2016/20150471 

Capacity Building in Scholarly Publishing

For sustainability, we all need to make sure that we have some contingency planning in place as far as our journals are concerned. One way is to continue to get new people involved in managing, reviewing and editing. The PKP School offers some excellent tutorials with helpful links, which is openly accessible for all to benefit from – maybe for young researchers or postgraduates with an interest in getting involved, who can be mentored? Also helpful if you have been newly appointed in a position.

National Scholarly Book Publishers’ Forum

The NSBPF have devised a document on Best Practice for Peer Review of Scholarly Books which provides guidelines for scholarly publishers.

Peer-review of scholarly journals

Reviews have been completed of journals in the Humanities II: Visual and Performing Arts group, Communications and Information Science group, and Engineering and Architecture group. The three panels will meet shortly to discuss the journal reviews and to finalise their consensus decisions.

Unfortunately we have had to put a hold on setting up the Peer Review Panels for the following discipline groups: Education; Maths and Science; Politics, History and Philosophy. For inquiries, please contact: desre@assaf.org.za

SciELO SA

In line with the guidelines provided by the SciELO Network:

  • all the articles in the SciELO SA collection now have Digital Object Identifiers (DOIs); and
  • all the journals have adopted Creative Commons (CC-BY) licences.

The bi-annual assessment of the SciELO SA collection by the SciELO Network will take place mid-March. The purpose of the assessment is to check that the collection adheres to all their stringent criteria, including checking whether all the journals are current / publishing according to the publication frequency they indicate on their web pages.

Some journals that have struggled with their currency have moved from full-issue publishing to rolling pass / pre-print publishing, i.e. publishing articles online when ready for publication.

Two SciELO SA Winners in ScienceOpen competition!

Congratulations to the two South African winners in the ScienceOpen competition, which now qualifies for promotional pages and more on the ScienceOpen web page! Once the pages have been created, we will share with you. The two journals are:

It is great that we often get to share and showcase South African (incl. African) research output with the rest of the world, contributing to the global knowledgebase.

Monitoring the usage and impact of your journal

Editors are usually interested in some usage statistics in order to report to the Editorial Board, and also to the Society or other funding agency. In the case of subscription journals, it is worthwhile to follow up with the publisher on how many libraries/individuals have access to the journal. When budgets are cut, it will automatically also impact on the number of users (in the case of subscription journals).

In an OA environment, a variety of tools are available to monitor usage and impact. See for example how some of our journals monitor usage and impact. The category for Indexing/Listing for each, also contains links to the SciELO statistics. All SciELO SA journals at http://www.scielo.org.za/scielo.php?script=sci_alphabetic&lng=en&nrm=iso have a set of SciELO generated statistics. For inquiries, please contact louise@assaf.org.za

Since all SciELO SA journals are also indexed by ScienceOpen, as part of the agreement between SciELO Brazil and ScienceOpen, editors and more can now also track alternative metrics for individual articles. To search for a specific journal, click here. Please see a list of South African journals available through ScienceOpen, for which alternative metrics are generated. An example of what the metrics look like on article level (see the table at the top):

DOAJ also recently entered into an agreement with ScienceOpen, strengthening support for Open Access even further. Through collaborating we can achieve so much more in increasing the visibility of all research output. Read here.

Keeping your online journal safe

The publishing environment is a competitive environment, and it is crucial for us all to keep our digital identities, our research, and our journals, safe. We can do that by properly managing it. A few tips we would like to share with you (you are also most welcome to share with us, if you know of any):

  1. Make sure that connections to your journal web page is always encrypted. Register a security certificate with a trusted Internet service provider, and renew the security certificate annually. You will know that your journal web page is encrypted if you can add a https: to the URL, and it still resolves. Journals on the ASSAf Open Journal Systems server is for example encrypted. When accessing the page, type in https://journals.assaf.org.za/ Encryption is especially important when users are required to login with a username and password, to perform certain actions on the system.
  2. Confirm with your IT division that all is backed up to a server. Usually a back-up is made on the site, and then one or two additional back-ups are made to an unknown site/s.
  3. Have a digital preservation policy in place. All SciELO SA (incl. ASSAf OJS) journals are digitally preserved via Portico, in a dark archive. This means the content cannot be accessed via the Internet. Portico servers are spread over different continents, should disaster strike one of the continents.
  4. Assign Digital Object Identifiers (DOIs) to individual articles, and ORCIDs to individual researchers. This to verify that the articles are published in a trusted way, and that the individuals associated with the journal are real.
  5. Know who the users of the journal are, inspect the names registered on the journal system, and remove/block suspicious names.
  6. Only allow the submission of MSWord or PDF files or known file formats (e.g. OpenOffice) in the case of an article. If the file submitted looks suspicious, please verify with your IT or check it against an up-to-date anti-virus programme, before opening it.
  7. Regularly search your own name (incl. photos), but also the name of the journal, on the web. Confirm that it is used in the context intended to be used. Also on social media.
  8. Move your mouse over any link, and see what displays in the area above the browser task bar. Especially in the case of linked text. See for example when one moves the mouse cursor over the following, the web address or URL or email address that displays. Confirm that it looks correct and that it can be trusted.

The following displays in the area above the browser task bar when hovering the mouse over the linked text for ASSAf, which is correct and a trusted ASSAf email address:

  1. Learn to read and interpret hyperlinks/web addresses/URLs. See How do I know if I can trust a website?
  2. Depending on which browser you use to access the Internet, you can increase the security (e.g. Chrome, Firefox). The same applies to your operating system (e.g. Linux, Windows, Apple).
  3. Do not share usernames and passwords, use unique usernames and passwords, and regularly change it. See Creating a strong password.
  4. And many more ….

If you suspect suspicious behavior, please keep record of all, don’t open anything, make screen captures, and report it – either to your IT, or Google, or other relevant owner/authority.

Thank you for attending the information sessions on OJS!

Thank you to all who managed to attend the PKP Open Journal Systems information sessions, hosted by ASSAf during February! We are looking forward to more opportunities to engage with you on various aspects of quality Open Access scholarly journal publishing.

Kind regards
Susan

ASSAf Scholarly Publishing Programme: January 2017 Communique

Dear Colleagues

On behalf of the ASSAf Scholarly Publishing Team, I would like to wish you all the best for the year. We are looking forward working and learning along with you, in taking high quality Open Access scholarly publishing (incl. scholarly communication) forward, contributing to our research output having a bigger impact on the world of science. We expect another full year, but are always ready to assist where needed. If you need to get in touch, please do not hesitate to do so. Please scroll down for a reminder of who we are, and what we do.

Newly Appointed Editors
A warm welcome to all the newly appointed scholarly journal editors! Please feel free to introduce yourselves, and get in touch with us. We would also like to keep our database with contact information up to date. A kind request therefore to please forward any changes in editors for our information. Thank you very much for assisting with this task.

DHET Accredited Lists
These lists are issued by the DHET, and will also be sent to the research offices at institutions. Once we have more information, we will certainly share from our side also. Contact person at DHET: Walter Ntuli Ntuli.W@dhet.gov.za

Following just a brief summary of our highlights from the last quarter of 2016.

SciELO SA
Our SciELO SA collection consisting of 65 Open Access journal titles, has grown in usage – from 1 331 849 site visits on 31 December 2015 to 1 711 094 site visits on 31 December 2016. This collection – which has been accessed more than 5.5 million times – received a positive evaluation during 2016 and remains to be accredited.

National Scholarly Book Publishers’ Forum
A National Scholarly Book Publishers’ Forum meeting was held on 6 December 2016, during which Open Monograph Press as a monograph publishing system was introduced to publishers, among others.

Peer-review of scholarly journals
Reviews have been completed of journals in the Humanities II: Visual and Performing Arts group (10 journals), Communications, Information Science and Knowledge Systems group (14 journals), and Engineering and Architecture group (15 journals). The reports are currently being finalized.

National Site License
A business case for a National Site License for higher education institutions and research councils to have equal access to a core set of research databases was approved by the Executive Committee of the Department of Science and Technology. The business case will now be advanced to the Minister for final approval and recommendation to the Department of Higher Education and Training.

International Open Access Week 24 – 28 October 2016
• A blog article was authored and published on the SPARC Blog: Academy of Science of South Africa (ASSAf) influencing the direction of open science in SA
• A paper was presented to the SA National School of Government (27 October 2016): Your research matters: increasing visibility, usage and impact
• A paper was presented during the North West University Open Access Day on 28 October 2016: Your research matters: increasing visibility, usage and impact
• ASSAf was represented at the International Council for Scientific and Technical Information (ICSTI) meeting on 12 December 2016, Lagoon Beach Hotel, Milnerton, Cape Town. Important networks were established and ASSAf SPU is looking forward to future initiatives in collaboration with ICSTI member countries.
• The ASSAf Research and Publication Repository was launched in support of International Open Access Week. The repository can be access at http://research.assaf.org.za/ . During the pilot period 5 items were uploaded to the repository, which were well received by the media and scholarly community.

Open Science Initiatives
The African Open Science Platform initiative that seeks to put into practice the principles and enabling practices for Open Data and Open Science was launched during SFSA 2016.
The Platform will play a critical role to assist African countries in developing the necessary capacities to manage and exploit scientific data for the benefit of society
ASSAf and CODATA organised a side-event workshop and a parallel session at Science Forum South Africa. The programmes for these events are linked below.
• African Open Science Platform Side Event: a forum for conversations on data policy, data training and data infrastructure, 6 December 2016
• African Open Science Platform Side Event: Conversations around Openness in African Research, Open Access, Open Data, Open Science, 7 December 2016
Other events in which ASSAf SPU participated in preparation for the initiative include:
• International Conference on Research Infrastructure (ICRI) & Pre-ICRI, 2-4 Oct 2016
• International Research Conference on Scientometrics, STI Policy and Science Communication, 31 October – 3 November 2016
A webinar on the African Open Science Platform was presented to the Network of Data & Information Curation Communities (NeDICC) on 19 October 2016.
A survey was created to share with the data community, in an effort to collect data about data initiatives and activities on the African continent.

SA Open Science Policy Workshop
A workshop intended to prepare recommendations towards the preparation of a White Paper on Open Research in South Africa, was hosted in collaboration with the Department of Science and Technology. The workshop was facilitated by Dr Cameron Neylon, and well attended by policymakers and key stakeholders from SA research institutions. The report is in the process of being compiled.
• Open Research South Africa: high-level stakeholder meeting on Open Research, 12 December 2016
• An opinion piece was written by Eve Gray on behalf of ASSAf and appeared in the Mail and Guardian (December 9th, 2016), Open access, open data, open science

Evaluation of African Institutional Repositories
ASSAf has partnered with the Association of African Universities (AAU) to compile an evaluation instrument for the evaluation of African institutional repositories, aligned with instruments used globally, but adapted for an African context. Once approved, the repositories will be included for harvesting through DATAD-R (Database of African Theses and Dissertations, incl. Research), which is a DSpace OAI-PMH compliant harvester, used to harvest quality metadata from African institutional repositories, containing theses and dissertations, as well as peer-reviewed research articles.

Open Journal Initiatives
In addition to SciELO SA, ASSAf SPU continues to assist 5 SciELO SA journals to be managed and published online, using Open Journal Systems open source software. The journals have been managed on this platform for 12 months now, and the platform remains to be stable, trusted and financially sustainable. Although there is a huge need among other scholarly journals to be supported in a similar way, ASSAf does not have the human or financial resources to do so.
ASSAf continued to provide training and support where needed:
• Training provided to editorial members of Tydskrif vir Letterkunde, 5 October 2016, University of Pretoria.
• OJS Workshop to editors from the University of the Free State, 18 – 19 October 2016, University of the Free State.
• 9 Webinars were presented on best practice scholarly journal publishing during November 2016. This was a collaborative effort between DOAJ and ASSAf.
• As a DOAJ Ambassador, ASSAf continues to assist with the rigorous evaluation involved in Open Access journal publishing, evaluating Open Access journals for possible inclusion in the Directory of Open Access Journals (DOAJ).
• ASSAf participated together with DOAJ in a webinar which was hosted by the Open Access Scholarly Publishing Association (OASPA). The webinar was used to share experiences regarding publishing practices and challenges in the global South.
• ASSAf SPU continues to send out frequent Communiques to the National Scholarly Editors Forum via its mailing list, and also shares information via the ASSAf SPU Blog.
• The ASSAf SPU wiki is maintained and serves as a valuable tool for reference by scholarly publishers worldwide.

Awards
During the LIASA Conference 8-14 Oct 2016, Ina Smith was awarded LIASA Librarian of the Year 2016.

This all from us for now. We will remain in touch, and continue to communicate important information via our web, blog and wiki.

Kind regards
Susan

OJS Journal Hosting Solution (PKP Publishing Services)

In addition to Scholar One (by Thomson Reuters), OJS (non-profit open source software) also offers a journal hosting service through the creator of the software, PKP Publishing Services, should you want to explore hosting with them. See https://pkpservices.sfu.ca/content/journal-hosting

For an annual fee PKP offers the following (basic package $ 850.00 or R 12 179.00 per annum):

  • install OJS on their servers
  • get you started with initial setup and training support
  • provide daily backups (seven days incremental, other regimens available for an additional fee)
  • upgrade the software
  • ensure that your content is highly visible on the web.

Alternatively, OJS software can be downloaded on an institutional server, or hosted on a server in the cloud (e.g. the ASSAf OJS Journals).

DOAJ Status of SA Open Access Journals

Dear Editors of SA Open Access Journals

Thank you to all who have applied for scholarly journals to be included in the Directory of Open Access Journals (DOAJ). We hope for this list to become one of the first starting points when authors look for an open access journal to publish in, or for readers to find information in, or for funders to provide funding for research published in scholarly journals.

Following investigation, we found that only 68 South African scholarly journals are currently in the DOAJ system, at various stages. 36 of the 68 have already been approved and listed. This is a small portion compared to the 154 SA scholarly journal titles that are available as Open Access. A journal is regarded as Open Access when the full text can be accessed without having to pay or to register, with the articles submitted peer-reviewed before publication. There are also many other criteria these journals need to adhere to before being included.

Below the list of journals already included in the DOAJ. You are most welcome to continue to apply for inclusion if you haven’t done so yet. Contact us anytime should you need assistance with the process.

 

Journals in DOAJ System Accepted before March 2014 (need to reapply) Accepted after March 2014 (adheres to the recent DOAJ criteria) DOAJ Seal (adheres to additional criteria) Completed (waiting for final decision by DOAJ main editor) In Progress (still being evaluated)
Acta Commercii   x x    
African East-Asian Affairs x     x  
African Evaluation Journal   x x    
African Invertebrates       x  
African Journal of Business Ethics   x      
African Journal of Disability   x x    
African Journal of Health Professions Education   x      
African Journal of Laboratory Medicine   x x    
African Journal of Primary Health Care & Family Medicine   x x    
African Population Studies x     x  
African Vision & Eye Health   x x    
Akroterion x       x
Bothalia   x      
Clean Air Journal       x  
Critical Studies in Teaching and Learning   x      
Curationis x     x  
Education as Change   x      
Health SA x        
HTS Theological Studies x     x  
In die Skriflig x     x  
Indo-Pacific Journal of Phenomenology x        
Jamba   x x    
Journal of Student Affairs in Africa   x      
Journal of the South African Veterinary Association   x x    
Journal of Transport and Supply Chain Management   x x    
Koedoe x     x  
Koers x       x
Law, Democracy & Development x     x  
Lexikos x     x  
Literator   x      
Missionalia   x      
Nederduitse Gereformeerde Teologiese Tydskrif x     x  
Old Testament Essays   x      
Onderstepoort Journal of Veterinary Research   x x    
Orion   x      
Per Linguam x       x
Potchefstroom Electronic Law Journal   x      
Pythagoras   x x    
Reading & Writing   x x    
Review of Science, Mathematics & ICT Education         x
SA Heart Journal x       x
SA Journal of Industrial Psychology   x x    
Scientia Militaria x     x  
Scriptura x       x
South African Computer Journal   x      
South African Journal of Bioethics and Law   x      
South African Journal of Chemistry   x      
South African Journal of Childe Health         x
South African Journal of Communication Disorders   x x    
South African Journal of Critical Care       x  
South African Journal of Education       x  
South African Journal of Human Resource Management x     x  
South African Journal of Industrial Engineering x     x  
South African Journal of Information Management x     x  
South African Journal of Libraries and Information Science x     x  
South African Journal of Obstetrics and Gynaecology         x
South African Journal of Physiotherapy   x x    
South African Journal of Radiology   x x    
South African Journal of Science x     x  
South African Journal of Science & Technology   x x    
South African Journal of Sports Medicine   x      
South African Medical Journal       x  
Southern African Business Review x       x
Southern African Journal of HIV Medicine   x x    
Stellenbosch Papers in Linguistics   x      
Stellenbosch Papers in Linguistics Plus   x      
Verbum et Ecclesia   x x    
Water SA x     x  

 

 

Series of SA & African Webinars on Open Access Journal Publishing

webinar

Dear Librarians, Editors, Journal Managers, Researchers, Metadata Editors, Research Officials, and more

During the past week individuals and institutions all over the world have demonstrated many ways of putting “open in action”, during International Open Access Week celebrations worldwide. Support for open access to publicly funded research is growing every day, and it is possible because of the Internet and open source software available, bringing down the operational costs. Through openly sharing quality research output with others, research can have a higher visibility, usage and impact.

We would like to make use of the opportunity to invite all to a series of online (free) webinars, in further sharing ways on how to publish high quality open access scholarly journals. This is an initiative from the Directory of Open Access Journal (DOAJ) and the Academy of Science of South Africa (ASSAf), and will cover the following:

Date Time Webinar Topic Presenter Language
4 November 2016 09:00 UTC + 02:00 Webinar: Criteria for inclusion in DOAJ

Recording (recorded from the part on where to apply for inclusion) & Slides
Ina Smith
ASSAf/DOAJ Ambassador
English
14:00 UTC + 02:00 Webinar: Criteria for inclusion in DOAJ

Recording (recorded from the part on where to apply for inclusion) & Slides
Ina Smith
ASSAf/DOAJ Ambassador
English
11 November 2016 09:00 UTC + 02:00 Webinar: Using OJS to manage & publish your open access journal

Slides & Recording
Ina Smith
ASSAf/DOAJ Ambassador
English
14:00 UTC + 02:00ST Webinar: Using OJS to manage & publish your open access journal

Slides & Recording
Ina Smith
ASSAf/DOAJ Ambassador
English
18 November 2016 09:00 UTC + 02:00 Criteria for high quality OA journals

Slides & Recording
Susan Veldsman
ASSAf
English
14:00 UTC + 02:00 Criteria for high quality OA journals

Slides & Recording
Susan Veldsman
ASSAf
English
24 November 2016 13:00 GMT+1 Webinar: Criteria for inclusion in DOAJ

Slides & Recording

Kamel Belhamel
University of Bejaia, Algeria/ DOAJ Ambassador
French
25 November 2016 09:00 UTC + 02:00 Monitoring and evaluating the impact of your open access journal

Slides & Recording

To be confirmed English
14:00 UTC + 02:00 Monitoring and evaluating the impact of your open access journal

Slides & Recording

To be confirmed English

Please register and indicate the preferred sessions you would like to attend. Once registered, you will receive an email confirmation on how to connect on the day of the webinar. Requirements: stable Internet access, sound (speakers), Chrome/Firefox Internet Browser. Please make sure all technology works beforehand, and test all.

Registration form: https://goo.gl/forms/DITMpGve1xFWYNh03 . Guidelines for joining a webinar: http://journals.assaf.org.za/blog/webinar/

Looking very much forward to all from Africa joining us for this exciting series in taking Open Access forward on our continent, and making high quality African research output more visible!

Put “open into action” – apply for inclusion in the DOAJ this Open Access Week!

doaj

Dear Colleagues

African research is sometimes not well documented, not visible, and sometimes not accessible enough. We would very much like to help in getting South African and African open access journals adhering to the requirements for listing, registered in the Directory of Open Access Journals (DOAJ). All SciELO SA journals already adhere to the basic requirements, and to assist you, we have compiled recommended responses to the questions on the DOAJ application form. You are most welcome to copy and paste from here, where applicable. Also – if the journal does not adhere to all the criteria, it is not the end. Where possible, I have indicated the most important criteria with a * No long answers are required, and it can be completed in less than an hour.

———————————————————————-

  1. Journal Title*
    The name of your journal, e.g. Potchefstroom Electronic Law Journal
  2. URL*
    The primary/home web address for your journal, e.g. http://journals.assaf.org.za/per. All open access online journals have web addresses.
  3. Alternative Title
    A previous title or abbreviated title or translation, e.g. Potchefstroomse Elektroniese Regsblad. If none, leave open.
  4. Journal ISSN (print version)
    If your journal was/is still published in print, provide the print ISSN, e.g. 1021-447X. If you don’t know the ISSN, please contact ASSAf or the National Library of SA. Also display somewhere on your web page if any.
  5. Journal ISSN (online version)*
    E.g. 2413-3051. All journals online available should have a unique ISSN for the online version, separate from the print version. If you don’t know the ISSN, please contact ASSAf or the National Library of SA. Also display somewhere on your web page.
  6. Publisher*
    The name of the institution/society/department publishing the journal, e.g. North-West University. Faculty of Law or Energy Research Centre.
  7. Society/Institution*
    The name of the institution/society/department owning the journal, e.g. North-West University. Faculty of Law or Energy Research Centre. It can be identical to the publisher.
  8. Platform/Host/Aggregator*
    How is your journal published in the online environment? Is it done using a simple web page, or software such as OJS? If the journal is only available via SciELO, the answer is SciELO.
  9. Name of contact for this journal*
    Name and surname of the journal editor at this point in time.
  10. Contact’s email address*
    Email address for the editor.
  11. Confirm contact’s email address*
    Retype the email address in 10.
  12. In which country is the publisher of the journal based?*
    South Africa
  13. Does the journal have Article Processing Charges (APCs)?*
    In other words, do you require authors to pay a certain amount once their articles have been approved for publication? If not, say so, and explicitly state it on the journal specific web page.
  14. Enter the URL where this information can be found
    Enter the web address where information can be found on APCs charged. Also mention on this page if no APCs apply. Mention fees per article, and not per page. If per page, mention how many pages the average article consists of.
  15. Amount
    The amount per article charged, which the author/s has/have to pay once the article is approved for publication.
  16. Currency
    ZAR
  17. Does the journal have Article Submission Charges?*
    In other words, do you require authors to pay a certain amount when submitting an article, even before being peer-reviewed, and before being approved for publication? If not, say so, and explicitly state it on the journal specific web page.
  18. Enter the URL where this information can be found
    Enter the web address where information can be found on ASCs charged. Also mention on this page if no ASCs apply. Mention fees per article, and not per page. If per page, mention how many pages the average article consists of.
  19. Amount
    The amount per article charged, which the author/s has/have to pay when submitting an article for possible publication.
  20. Currency
    ZAR
  21. How many research and review articles did the journal publish in the last calendar year?*
    Count the number of articles published in 2015, and type the number.
  22. Enter the URL where this information can be found*
    Type the web address of the page that contains links to the 2015 issues, e.g. http://journals.assaf.org.za/per/issue/archive
  23. Does the journal have a waiver policy (for developing country authors etc)?
    A waiver policy excludes authors from paying Article Processing/Submission Charges, if they cannot afford it, but still have a worthy article they think should be published. Indicate what the journal specific policy is in this regard, and state whether it is allowed or not.
  24. Enter the URL where this information can be found
    Type the web address that contains information on the journal specific waiver policy.
  25. What digital archiving policy does the journal use?
    SciELO SA journals are digitally preserved using Portico.
  26. Enter the URL where this information can be found
    Add this policy to your journal specific web page, and provide the web address where this information can be found. Also indicate on your web page if no policy currently applies. Example policy:

Digital Preservation Policy

This journal utilizes the Portico system to create permanent archives of the journal for purposes of preservation and restoration. Click here to view [journal title] in the Portico Keeper’s Registry.

  1. Does the journal allow software/spiders to automatically crawl the journal content (also known as text mining)?
    Yes – all SciELO SA journals are accessible by Google.
  2. Which article identifiers does the journal use?
    All SciELO SA journals are required to use DOIs.
  3. Does the journal provide, or intend to provide, article level metadata to DOAJ?
    This is for the journal to decide. Optional.
  4. Does the journal provide article download statistics?
    Yes – each SciELO SA journal has an option to view usage statistics. Find the following page for your journal, and copy and paste the link to the DOAJ application form.

metrics

  1. Enter the URL where this information can be found
    Enter the web address for the above, e.g. http://www.scielo.org.za/statjournal.php?lang=en&issn=2225-7160&collection=sza
  2. What was the first calendar year in which a complete volume of the journal provided online Open Access content to the Full Text of all articles? (Full Text may be provided as PDFs. Does not apply for new journals.)*
    This is the year in which the issues were published, e.g. 1960 if articles that were digitized and made online available.
  3. Please indicate which formats of full text are available*
    Pdf
  4. Add keywords that best describe the journal (comma delimited)*
    Three keywords would be fine, e.g. family law; South Africa; legal cases
  5. Select the language the full text of the articles are published in*
    English – also add other languages if applicable (languages full text articles are published in)
  6. What is the URL for the Editorial Board page?*
    Copy and paste the web address where the names of the people are listed, their affiliations, and their countries. Provide emails for at least 5 individuals on this page. E.g. http://journals.assaf.org.za/tvl/about/editorialTeam
  7. Please select the review process for papers*
    Blind peer-review
  8. Enter the URL where this information can be found*
    Copy and paste the web address where the peer review is described in detail, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#peerReviewProcess
  9. What is the URL for the journal’s Aims & Scope?*
    Copy and paste the web address where comprehensive information can be found, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#focusAndScope
  10. What is the URL for the journal’s instructions for authors?*
    Copy and paste the web address where this journal specific information can be found, e.g. http://journals.assaf.org.za/sajsm/about/submissions#authorGuidelines
  11. Does the journal have a policy of screening for plagiarism?
    Whether the journal screen for plagiarism or not – please indicate on the journal page.
  12. Enter the URL where this information can be found
    Copy and paste the web address where this information can be found, e.g. http://journals.assaf.org.za/sajsm/about/editorialPolicies#custom-2
  13. What is the average number of weeks between submission and publication?*
    E.g. 8-12 weeks from the date the article was submitted, peer-reviewed, edited, and published.
  14. What is the URL for the journal’s Open Access statement?*
    Copy and paste the web address for the journal specific policy. A recommended policy:

    [Journal title] is an Open Access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author. This is in accordance with the BOAI definition of Open Access.
  15. Does the journal embed or display simple machine-readable CC licensing information in its articles?*
    All SciELO SA journals adhere to this – answer is “yes”. OJS allows journals to display a CC-license at the bottom of each item record, for each article. See for example: http://journals.assaf.org.za/jesa/article/view/1337
  16. Please provide a URL to an example page with embedded licensing information*
    Provide the web address of any individual article, displaying the license, e.g. http://journals.assaf.org.za/jesa/article/view/1337ccl
  17. Does the journal allow reuse and remixing of content in accordance with a Creative Commons license orother type of license with similar conditions (Select ‘Other’)? *
    “Yes” for all SciELO SA journals.
  18. Which of the following does the content require? (Tick all that apply.)*
    CC-BY applies to the majority of SciELO SA journals
  19. Enter the URL on your site where your license terms are stated
    Copy and paste the web address where this policy is stated e.g. http://journals.assaf.org.za/per/about/editorialPolicies#custom-2
  20. Does the journal allow readers to read, download, copy, distribute, print, search, or link to the full texts of its articles and allow readers to use them for any other lawful purpose?*
    “Yes” for all SciELO SA journals
  21. With which deposit policy directory does the journal have a registered deposit policy?
    We recommend SHERPA RoMEO – register free of charge at http://www.sherpa.ac.uk/romeo/feedback.php?la=en&fIDnum=|&mode=simple&type=jpnew
    This policy indicates to institutions whether they are allowed to upload a duplicate copy of an article by an author affiliated with the home institution, into their institutional repository (Green Open Access). Also add this policy with a link to the SHERPA RoMEO entry on the journal web page, e.g. http://www.sherpa.ac.uk/romeo/issn/0038-2353/
  22. Does the journal allow the author(s) to hold the copyright without restrictions?*
    In an Open Access environment it is recommended that the authors retain the copyright, and not sign away copyright to the journal.
  23. Enter the URL where this information can be found*
    Copy and paste the web address where the Copyright policy for the journal is stated, e.g. http://journals.assaf.org.za/per/about/editorialPolicies#custom-2
  24. Will the journal allow the author(s) to retain publishing rights without restrictions?*
    In an Open Access environment it is recommended that the authors retain the publishing rights, and not sign away publishing rights to the journal.
  25. Enter the URL where this information can be found*
    Copy and paste the web address where the Publishing Rights policy for the journal is stated

Please let me know should you have any questions regarding the above, and we can gladly assist! Also remember to indicate on your journal web page once the journal has been approved for inclusion in DOAJ!

Kind regards
Ina

ina@doaj.org

Ambassador – Directory of Open Access Journals, southern Africa Region

ASSAf putting “open science into action”

Dear Colleagues

The ASSAf Scholarly Publishing Unit(SPU) supports the ASSAf mission in making research of national importance openly accessible, and disseminating it as widely possible. We are proud to announce that our article on Open Science is now featured on the blog for International Open Access Week, celebrated worldwide from 24-30 October 2016. As a signatory to the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities, and together with other organisations worldwide, ASSAf aims to – among others – find ways and solutions to further support the development of policy frameworks in order to facilitate optimal use and access to publicly funded research, of interest to the SA community in general. ASSAf will be putting “open into action” when partnering with the SA Dept. of Science and Technology in starting the dialogue on an Open Science Policy Framework, with the first of a series of workshops scheduled for 12 and 13 December 2016.

ASSAf SPU will also be participating in the upcoming Science Forum South Africa, and would like to invite all to the panel discussion on Open Science, scheduled for 8 December 2016, 13:30-15:00, Emerald Room, CSIR International Convention Centre. Click to view the draft programme.

More information on ASSAf Open Science events planned for December 2016 is available from the ASSAf SPU Blog.

With kind regards

Susan Veldsman
Director: Scholarly Publishing Unit
Academy of Science of South Africa (ASSAf)
http://orcid.org/0000-0002-7557-0898
Switchboard: +27 12 349 6600
Tel: +27 12 349 6611
Fax: +27 (0) 86 576 9525
Email: susan@assaf.org.za

On the ASSAf Calendar – December 2016

4 December 2016 (Sunday)
CODATA Executive Committee Meeting
Attendees: On invitation only.
Chair: Simon Hodson
Venue: City Lodge Hotel Lynnwood Lounge
Programme: Internal
Contact: Susan Veldsman

5-6 December 2016
CODATA Meeting Cont.
Attendees: On invitation only.
Chair: Simon Hodson
Venue: CSIR Knowledge Commons
Programme: Internal
Contact: Mmaphuthi Mashiachidi & Susan Veldsman

6 December 2016 (Tuesday full day)
NSBPF Virtual Presentation by John Willinsky
Attendees: NSBPF
Chair: Robin Crewe
Venue: Virtual & venue to be confirmed
Programme: Not available yet
Contact: Desre Stead & Mmaphuthi Mashiachidi

6 December 2016 (Tuesday afternoon)
CODATA Stakeholder Meeting
Attendees: CODATA Stakeholders (on invitation)
Chair: Simon Hodson
Venue: CSIR Knowledge Commons
Programme: Not available yet (Cocktail to follow at end of event)
Contact: Susan Veldsman

7 December 2016 (Wednesday)
SFSA/African Open Science Platform/ASSAf/CODATA Side Event
Attendees: On invitation only. CODATA Executive Committee, ASSAf, policy makers, decision makers, key stakeholders on open science/data in SA and Africa, also maybe attending the main SFSA event.
Chair: Simon Hudson
Venue: CSIR International Convention Centre
Programme: Not available yet
View draft planning proposal
Contact: Susan Veldsman

8 December 2016 (Thursday)
SFSA Parallel Session
Attendees: Open
Chair: Susan Veldsman
Venue: Emerald, CSIR Conference Centre (40-100 people)
Programme: http://www.sfsa.co.za/programme/
Contact: Susan Veldsman

12 & 13 December 2016
Open Science Policy Framework Workshop
Attendees: On invitation only.
Chair: Susan Veldsman
Venue: CSIR Knowledge Commons
Programme: Not available yet
Contact: Susan Veldsman