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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Publication policy
African Entomology continues the Journal of the Entomological Society of Southern Africa. Full-length papers and
short communications on original research or reviews of
any aspect of entomology in or relevant to Africa and its
surrounding islands will be considered for publication.
Manuscripts should be submitted in concise and clear
English using U.K. spelling. Authors for whom English
is a second language should have their manuscript
professionally edited before submission to improve the
All authors must have seen and approved the manuscript prior to submission and after revision. All
co-authors’ e-mail addresses must be supplied. Manuscripts should be e-mailed to the editor at the address
below. Where the file exceeds 10 MB, figures should be
placed in separate files and all files burned onto a CD or
zipped and sent by e-mail. The manuscript should be
compiled in Microsoft Word or a generic equivalent.
Authors should follow the style of articles in a recent
issue of African Entomology. A short abstract and 5–10 key
words (not in title) must be provided. Tables and legends
to figures should be placed after the text. Illustrations are
to be numbered as figures following their sequence in
the text. Clearly annotated digital copies of line drawings
and photographs must be submitted with each manuscript. Lettering on graphs and figures must be uniform
and Arial/Swiss typefaces are recommended. Original
illustrations and a diskette containing the manuscript
may be sent to the editor if the author lacks the technology to scan illustrations and create files described below,
once the paper has been accepted for publication.
ORCID iDs should be provided for all authors who
have one and wish to show them.
The Système International d’Unités (SI) must be used.
A decimal point, not a comma, must be used when citing
decimal numbers.
These should be cited in the text by author and date following the style of articles published in African Entomology, and must not be numbered. All references in the text
must be reflected at the end of the paper, with the names
of authors listed alphabetically, and the author’s initials
should follow the surname in all cases. In the text the
names of two co-authors are linked by an ampersand
(&); for three or more the first author’s name is followed
by et al. Examples in the text are: Williams (1929);
(Williams 1929); Johnson & Smith (1950a,b,c, 1953);
(Johnson & Smith 1950a; Thompson et al. 1963); Thompson et al. (1963) or (Thompson et al. 1963). Unpublished
references are to be cited as: A. Smith (pers. comm.); (A.
Smith, pers. comm.); A. Smith (unpubl.); (A. Smith,unpubl.); A. Smith (in prep.); A. Smith (in press): only the
last category must appear in the references. The use of
these terms must be restricted to an absolute minimum.
In the reference list, titles of periodicals and books
must not be abbreviated and all nouns and adjectives of
book titles should commence with an upper case letter.
The following forms of citation should be followed:
WILSON, D.M. 1966. Insect walking. Annual Review of
Entomology 11: 103–122.
WIGGLESWORTH, V.B. 1972. The Principles of Insect
Physiology. 7th Edition. Chapman and Hall, London.
TAYLOR, L.R. & PALMER, J.P.M. 1972. Aerial sampling.
In: Van Emden, H.F. (Ed.) Aphid Technology. 63–76.
Academic Press, London.
Avoid giving the same information in text tables and
figures. Tables should be submitted on separate pages,
each with a concise caption above, which is to be fully
explanatory and ordinarily without references to text or
figures. Avoid elaborate tables; they should be arranged
to fit the page horizontally within the dimensions of the
printed pages (142 × 202 mm) and the number of
columns kept to a minimum.
Low-resolution image files are acceptable for review,
but images for printing must be of high resolution, e.g.
TIFF, CDR, EPS, WMF or EMF format, preferably in one
of the vector (not bitmap) formats. Corel-DRAW(versions 10 or 12) is ideal for printing purposes. Diagrams
prepared in Excel should be placed on separate pages
and saved in Microsoft Word or as a Windows metafile or
enhanced metafile (.WMF). EPS (encapsulated PostScript files) are also acceptable. Black and white drawings should be supplied at 1200 dpi, scanned as line art,
not in RGB colour mode, and zipped. Photographs and
colour artwork should be supplied at high resolution (at
least 300 dpi) in either TIFF or JPEG format.
The figures together with the legend may, when
printed, occupy a full page measuring 142 × 202 mm.
Allowance must be made to accommodate the legend
on the same page after reduction of the figures. Figures
will usually not be reproduced singly scattered throughout the text. Lettering and numbering in graphs and
legends are not provided by the printer; sizes should be
selected for uniformity and easy reading after reduction,
and Arial/Swiss typefaces are recommended. Magnifications must be indicated as scale bars on the figures.
Legends to figures and tables and must be typed on
separate pages, and should be clear, unambiguous and
Colour illustrations are acceptable, provided the cost
(R3500 per page) is borne by the author. Images in the PDF
files and those on the web will be in colour at no charge.

Page proofs are provided for the purpose of checking
printer’s errors, and not for author’s corrections such as
adjustments to language, style and punctuation.
Author’s corrections will be charged to authors.
Page charges for 2018
Page charges are levied on all papers. The scale of
charges for members and non-members of the Entomological Society of Southern Africa is shown below in
South African Rand (ZAR). The charges shown are per
printed page or part thereof.
Members Nonmembers
For first 7 pages R150.00 R260.00
For 8th and subsequent pages R300.00 R375.00
For colour illustrations R3500.00 R3500.00
Page charges for authors outside South Africa will be
calculated according to the relevant current exchange
rate; the first author must be a paid-up member of the
Entomological Society of Southern Africa to qualify for
the member discount.
Reprints in PDF format on CD ROM (including the
Acrobat Reader) can be purchased (R150); copies of
papers, in PDF format, will be e-mailed to corresponding
authors immediately after publication at no cost. Orders
can be placed at proof stage.
Taxonomic papers
Authors must comply with the requirements of the
Fourth Edition of the International Code of Zoological
Nomenclature (2000) and with the published opinions of
the International Commission.
These papers should constitute a comprehensive treatment of a group delimited on taxonomic, geographic,
ecological or other biologically meaningful criteria.
Papers dealing with miscellaneous species having no
such natural association will only be accepted if there are
special circumstances. Such circumstances could include
a paper that is additive or supplementary to a previously
published comprehensive paper or that the description
of one, or a small number of unrelated species is important for economic or other sound reasons.
The first mention of a genus should be followed by the
unabbreviated name of the author. Species-group names
should also be followed by the author of the taxon. The
abbreviations gen. n., sp. n., syn. n., comb. n., stat. prom.
or stat dem. should be used for distinguishing new
genera and species, new synonymies, new combinations
or changes of rank, as per ICZN-4. Italicise genus and
species names.
Telegraphic style must be used in descriptions which
should be accompanied by a short summary of the principal diagnostic characters and a comparison of the
new taxon with its closest relatives and other taxa with
which it may be confused. Descriptions should be subdivided by appropriate subordinate headings. The ‘discussion’ or ‘remarks’ section should be placed last. The use of
figures to illustrate descriptions is encouraged and
should permit some reduction in the length of the
description of the parts illustrated.
Reference to the original description of a taxon
should always appear immediately below the heading.
References listed under the heading, whether to the
accepted name or synonyms, should always include the
author, date and page number but not the title of the
publication as this is provided in the reference section.
This section should only include original references to
nomenclatural changes or synonymies and should not
be seen as a bibliography to the taxon. If, for a given
taxonomic unit, adequate synonymies and references
are already accessible in the literature, they should not be
repeated, but a reference to the source should be given.
Other important references pertaining to the taxon can
be provided in the ‘remarks’ section.
The type species, with author and date, should be cited
immediately beneath each genus treated (including
synonyms). For each species treated, the museum in
which the primary type (holo-, lecto- or neotype) is
deposited, should be stated and listed in the Material
examined section. If a type cannot be traced the reasons
for this should be stated.
Concise lists of specimens examined should be presented for each species but, except in the case of types,
label data should not be cited verbatim but should
include the following information: Country, Province,
numbers andsexes(symbols) of specimens, locality, latitude
and longitude coordinates, altitude, date, collector and depository (in brackets). Map coordinates should be given for all
localities and follow the degrees-minutes convention,
e.g. 26°13’S 29°41’E. Coordinates can instead be listed in a
gazetteer at the end of the paper, especially where there
is repetition or many localities. For large numbers of
specimens, dates and names of collectors can be arranged
at the end of the Material examined section. Localities
should be arranged in alphabetical order or some other
logical sequence within Countries or Provinces.
Dichotomous keys giving precise diagnostic characters should be used to distinguish taxa.
Review policy
Papers must fall within the scope ofAfrican Entomology.
Papers will be reviewed by at least two independent
referees. Authors are encouraged to propose reviewers
and to provide contact details. Papers may be accepted
with minor or major revision, or returned for resubmission. Resubmitted papers will be treated as new
submissions. All submissions must be original, and cases
of plagiarism (see African Entomology 16(2): iii–iv) may be
made public.

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